Summary
● Support the CEO primarily and provide additional support to team members, as directed, to
ensure that company goals and objectives are accomplished and that operations run efficiently.
Maintain and refine internal processes that support high-ranking executives and coordinate
internal and external resources to expedite workflows. Manage communication with customers
and internal staff to smooth out daily operations and tasks
Responsibilities
● Provide administrative and office support, such as typing, spreadsheet creation, email, and
maintenance of filing system and contacts database
● Type up, record and send out invoices and various documentations
● Timely book keeping related to all facet of businesses
● Manage professional and personal scheduling for CEO, including agendas, mail, email, phone
calls, client management, and other company logistics
● Maintain professionalism and strict confidentiality with all materials
● Organize team communications and plan events, both internal and off-site
● Performs detail research work and summarizes findings and proposal.
● Prepares budgets and income & expense reports
● Support property management dept and conduct related tasks including but not limited to lease
management, vendors and tenants communications, etc
Required skills & qualifications
● College degree. Experience in an administrative role reporting directly to management
● English & Chinese bilingual
● Excellent written and verbal communication skills
● Strong time-management skills, ability to organize/coordinate multiple concurrent projects
● Proficiency with office tools and an aptitude for learning new software and systems
● Flexible team player, willing to adapt to changes and unafraid of challenges
Preferred skills & qualifications
● Experience in developing internal processes and filing systems
● Quick Book or similar accounting software experience
● With driver’s license and can drive